The Office of the Registrar is responsible for maintenance of grades and transcripts; coordination of the academic calendars and registration schedule; interpretation, implementation and compliance with policies and procedures related to academic record-keeping as well as providing accurate individual and aggregate data to internal and external constituencies.  The Registrar can be reached via email at registrar@achehealth.edu or 479-308-2200.

Transcript Overview

Upon written request to the Office of the Registrar, a current or former ACHE student or graduate may request a transcript. ACHE reserves the right to deny the release of any transcript for reasons including but not limited to administrative holds and/or not returning ACHE and/or ACHE issued items as requested.

Transcripts from previous institutions attended and other documents submitted during the admissions process to ACHE are the property of ACHE and will not be returned to the student or forwarded to a third party.

Official Transcripts

Official transcripts are printed on ACHE security paper in partial color with Registrar’s signature, date, and official ACHE seal. Any official transcript request must include the name and address of the person/institution to whom the official transcript is to be sent.

An enrolled student or former ACHE student with no administrative holds may request an official transcript be sent to a third party. Official transcripts are sent directly to the third party as directed by the student (e.g., scholarship agency, residency program, licensure board, etc.). The Office of the Registrar reserves the right to verify the agency or address where the transcript is to be sent.

Official transcripts and other formal documents are permanent and may not be amended after graduation.

Current students may download the linked form, complete, and email to registrar@achehealth.edu to pick up a transcript in person or have it sent via standard mail.

Unofficial Transcripts

The Registrar’s Office only produces and sends official transcripts. It does not issue unofficial transcripts to students or agencies. Students have 24/7 access to unofficial transcripts on myPortal.

Letter of Recommendation

To Request a Letter of Recommendation from current staff or faculty a release/request must be completed.  Please note the information in the first paragraph of the release, as it relates to FERPA.

Degree and Enrollment Verification

Degree or enrollment verifications may be needed for a variety of reasons. Enrollment verification for current student needs may include letters for insurance, childcare, scholarships, proof of address, jury duty, or a variety of other special needs including the completion of military or scholarship forms and paperwork.

ARCOM clinical students needing enrollment verification and/or good standing letters for rotations should contact their student coordinator in the Department of Clinical Rotations.

Current Students needing Enrollment Verification should download the linked form, complete, and email to registrar@achehealth.edu.

Change of Information

Legal Name Change

To complete a legal name change, follow the directions below for the Legal Name Change Form and bring all the listed original documents (no photocopies allowed) to the Registrar’s Office:

  • Legal document that necessitates the name change (marriage license, naturalization papers, court decree, etc.)
  • Updated driver’s license, passport, or other government issued photo ID
  • Updated social security card

Name changes will not be made in the Student Information System without proper documentation and sufficient evidence supporting the request.  Contact the Office of the Registrar if you are not local and are unable to come in person to the Office of Student Affairs.

Download the form from the link, complete, and email to Registrar@achehealth.edu.

Preferred Name

Please contact the Office of the Registrar regarding preferred name information.

Address, Phone Number, and Emergency Contact Information

Current students should update their address, phone number, and emergency contact information in their student portal. Help documents are in myPortal > Registrar’s Office. Former students should contact the Office of the Registrar for change of address, email, or phone number at registrar@achehealth.edu.

In addition to changing their information in the student portal, OMS-III and OMS-IV students must also update their personal contact information in their Exxat profile. It is the responsibility of the student to inform the Department of Clinical Rotations clinical.rotations@achehealth.edu of the address to be used during vacation periods. Non-compliance may result in disciplinary action.

Student Records

Student records are maintained in the Office of Student Affairs by the Registrar. The Family Educational Rights and Privacy Act (PL93-80) (FERPA), will govern the release of information for this record which contains the student’s name, social security number, transcript from ACHE, transcripts and transcript evaluations from other educational agencies attended by the student, secondary school transcripts, scholastic aptitude, other standardized test scores, ACHE admission application and general correspondence with the student. Letters concerning misconduct or disciplinary actions at ACHE are made part of the student’s permanent record.

The student may request to examine their permanent record by contacting the Registrar in the Office of Student Affairs: registrar@achehealth.edu.

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